Home / Privacy Policy

The Alston Wilkes Society (AWS) places a high priority on protecting your privacy. This
privacy policy was created in order to demonstrate the AWS’s firm commitment to the privacy
of our members and website users. This policy explains what types of information is collected by
the AWS’s website, www.alstonwilkessociety.org, and how this information is used.

What Personally Identifiable Information is Collected

AWS members that sign up to receive AWS e-communications voluntarily provide us with
contact information (such as name and e-mail address). We may use this information for specific,
limited purposes. You may always “opt out,” either now or at any time in the future, if you do
not wish to receive our messages.

IP addresses

The AWS uses your IP address to help diagnose problems with our server, to administer
www.alstonwilkessociety.org, and for statistical metrics used to track website visitor traffic.


www.alstonwilkessociety.org uses “cookie” messages to automatically help provide better
services. They remind us who you are and your preferences for our website based on what you’ve
done and told us before. The “cookie” is placed in your computer and is read when you come
back to our website. Cookies let us take you to the information and features you’re particularly
interested in. They also let us track your usage of www.alstonwilkessociety.org, so we know
which parts of our sites are most popular. You can reject cookies or cancel them by instructing
your Web browser accordingly.

How Your Information May Be Used

We use your personal information to provide you with personalized service; to send e-mail alerts
to you; to answer your requests; to process your membership application; etc. You may choose to
opt out at any time, which will cease all communications from us. We may also use your
information to track visitor of our website. This lets us see which of our features are the most
popular so we can better serve our users’ needs. It also lets us provide aggregate data about our
traffic (not identifying you personally, but showing how many visitors used which features, for
example) to outside parties.

Email Privacy

The AWS does not provide, sell, or rent email addresses to anyone outside the organization.

External Links

www.alstonwilkessociety.org includes links to external websites. These links do not fall under
the www.alstonwilkessociety.org domain, and the AWS is not responsible for the privacy
practices or the content of external websites. Your use of any linked website is solely at your
own risk.


We may amend this privacy policy from time to time; please review it periodically. We maintain
the option to modify this privacy policy at any time by electronic notice posted on our website.
Your continued use of our website after the date that such notices are posted will be deemed to
be your agreement to the changed terms.

Who we are

Suggested text: Our website address is: https://alstonwilkessociety.org.


Suggested text: When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.


Suggested text: If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.


Suggested text: If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Suggested text: Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

Suggested text: If you request a password reset, your IP address will be included in the reset email.

How long we retain your data

Suggested text: If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

Suggested text: If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Suggested text: Visitor comments may be checked through an automated spam detection service.